Basic HubSpot / Pipedrive use
Clients, pipeline stages, deal values and next actions.
ProofSpring Business OS + Xero
Replace the operational stack around Xero with one Business OS.
Use ProofSpring for the work that happens before and around accounting — clients, pipeline, quotes, jobs, schedules, time, expenses, staff, invoices, cash and weekly KPIs. Keep Xero for bookkeeping, bank reconciliation, BAS, payroll and compliance.
A$249 one-time · No ProofSpring subscription · Xero-ready CSV export/import workflow
Clear distinction
“Works with Xero” means exports — not a live API connection.
ProofSpring can export Xero-ready CSV files for sales invoices, bills and contacts, with duplicate protection and an included step-by-step import guide. There is no automatic syncing or live Xero connection.
Consolidate around Xero
What can move into ProofSpring?
The practical opportunity is replacing several lightweight operational tools while keeping Xero focused on accounting.
Basic Trello / Asana use
Jobs, ownership, progress, due dates, scope, risk and hours.
Separate time tracker
Job time, billable rates and unbilled hours.
Standalone quote / invoice tool
Quotes, GST invoices, PDF output, status and payment tracking.
Basic roster or spreadsheet
Weekly shifts, breaks, hours and estimated wage cost.
Operational spreadsheets
Expenses, pipeline, cash planning, contacts and weekly KPIs.
Keep Xero for: bank feeds, reconciliation, bookkeeping, BAS/tax workflows, payroll/STP and formal accounting records.
Examples describe overlapping basic workflows, not full feature parity. Product names and trademarks belong to their owners. ProofSpring is not affiliated with or endorsed by Xero, HubSpot, Pipedrive, Trello or Asana.
Practical workflow
One operational path from enquiry to accounting.
Use each tool for the job it is designed to do rather than forcing accounting software to become your entire operating system.
Enquiry + client
Record the client, contact details, work opportunity and next action.
Quote + job
Prepare the quote, book the work, schedule staff and track project delivery.
Time + expenses
Capture billable time, business costs and job recharges while work is active.
Invoice + payment
Convert quotes or unbilled hours to invoices and track payment status.
Export for Xero
Create Xero-ready CSV exports for sales invoices, bills and contacts.
Accounting + compliance
Use Xero and your accountant for bookkeeping, bank feeds, BAS, payroll and compliance.
ProofSpring Business OS
Operational workspace
- Client database
- Quotes + GST-ready invoices
- Pipeline + projects
- Scheduling + time tracking
- Expenses + roster
- Cash planning + KPIs
- Xero-ready CSV exports
Xero / accounting platform
Accounting + compliance
- Bookkeeping
- Bank reconciliation
- BAS/tax workflows
- Payroll/STP
- Bank feeds
- Accountant access
- Financial compliance
See it before you buy
Watch the real Business OS.
The walkthrough shows the downloadable app in use with a clearly labelled fictional sample business.
Watch the 2-minute demo →Straightforward pricing
A$249 once.
One-business commercial-use licence, no ProofSpring subscription. Secure checkout and download delivery via Gumroad.
Get Business OS · A$249 ↗Questions
Business OS + Xero, explained.
Does ProofSpring replace Xero?
No. ProofSpring manages operational workflows; Xero or another accounting platform remains the right place for bookkeeping, BAS, payroll, bank feeds and tax/compliance work.
Is the connection automatic?
No. It is intentionally described as a Xero-ready CSV export/import workflow, not a live integration.
Can I use ProofSpring without Xero?
Yes. The Business OS is accounting-platform agnostic for day-to-day operations. The included Xero export workflow is there for businesses that use Xero.
Is it cloud software?
No. The Business OS is an offline-first single-browser workspace. It is not hosted multi-user SaaS.
What other apps can ProofSpring potentially replace around Xero?
For basic workflows it can consolidate CRM/pipeline tracking, project boards, time tracking, quotes/invoices, simple staff rostering and operational spreadsheets. Whether you can remove a specific app depends on the advanced features your business uses.
Does ProofSpring replace Deputy, HubSpot, Trello or Asana completely?
No blanket feature-parity claim is made. ProofSpring overlaps with the basic service-business workflows commonly handled by those categories of tools, while specialist platforms may still be necessary for advanced automation, collaboration, workforce compliance or integrations.
Flagship Business OS
Reduce the operational stack around your accounting.
Clients, quotes, jobs, time, expenses, rosters, invoices and cash planning in one business manager — with Xero-ready exports when accounting needs the data.