ProofSpring Business OS / Stack consolidation
Replace the operational app stack. Keep the accounting.
Small service businesses often spread one job across a CRM, project board, time tracker, invoice tool, roster and spreadsheets. ProofSpring Business OS connects those everyday workflows in one offline-first system.
A$249 one-time · No ProofSpring subscription · Xero-ready CSV exports
The common setup
Six separate places to manage one customer job.
The ProofSpring setup
ProofSpring Business OS
Clients → Quotes → Jobs → Schedule → Time → Invoice → Payment → Cash → Weekly review
+ Xero / accounting platform for bookkeeping and compliancePractical comparison
Where consolidation is realistic — and where it is not.
The useful question is not “does it clone every specialist app?” It is “do you actually use the specialist features, or are you paying for several simple workflows that could live together?”
| Current category | Business OS can cover | Specialist software still makes sense if… |
|---|---|---|
| Basic CRM / pipeline HubSpot / Pipedrive-style basic use | Clients, opportunities, stages, values, next actions and commercial history. | You depend on marketing automation, sequencing, enrichment, calling or complex integrations. |
| Project / job board Trello / Asana-style basic use | Projects, owners, due dates, progress, scope, risk and job hours. | You need complex dependencies, approvals, advanced permissions or large collaborative teams. |
| Time tracker | Start/stop timer, manual time, billable rates, job linkage and unbilled hours. | You need GPS attendance, approvals, advanced reporting or payroll-connected timesheets. |
| Quote / invoice tool | GST-ready quotes and invoices, PDF output, quote-to-invoice, status and payment tracking. | You need the accounting ledger, bank reconciliation, BAS, payroll, bank feeds or online payment processing. |
| Roster / weekly scheduling | Shifts, breaks, weekly hours, estimated wage cost and copy-last-week. | You need award interpretation, payroll/STP, leave, compliance or advanced attendance. |
| Operational spreadsheets | Pipeline, contacts, expenses, cash planning, KPIs, review history and portable exports. | You need bespoke modelling or advanced spreadsheet analysis. |
Examples describe overlapping basic workflows only and are not claims of full feature parity. Product names and trademarks belong to their respective owners. ProofSpring is not affiliated with or endorsed by those companies.
60-second stack audit
How much of your current stack overlaps?
Select the workflow areas you currently manage in separate apps or spreadsheets.
Select what you use today to see the consolidation opportunity.
Use your own subscription spend
Compare the cost without made-up savings claims.
Enter what you currently spend each month on only the operational tools you think ProofSpring could genuinely replace. Do not include Xero/accounting software.
Illustrative arithmetic based only on your number. It does not assume feature parity, switching costs or guaranteed savings.
ProofSpring Business OS
Run the operational side.
- Clients and sales pipeline
- Quotes and GST invoices
- Projects, schedule and time
- Expenses and job recharges
- Staff roster
- Cash planning and KPIs
- Backup/import and CSV exports
Xero / accounting software
Keep the financial books.
- Bank feeds and reconciliation
- General ledger / bookkeeping
- BAS and tax workflows
- Payroll and STP
- Formal financial reports
- Accountant / compliance workflows
See it before you buy
Watch the actual Business OS, then decide whether your current stack is doing more than you need.
The product page includes the real two-minute app walkthrough, a complete feature list, limitations, licence scope and the Xero export workflow.
Stack replacement questions
What apps can ProofSpring Business OS replace?
For straightforward service-business workflows, it can consolidate basic CRM and pipeline tracking, project management, time tracking, quoting and invoicing, simple staff rostering and operational spreadsheets.
Does it replace Xero?
No. Keep Xero or another accounting platform for bookkeeping, bank reconciliation, BAS, payroll, bank feeds and compliance. ProofSpring can export Xero-ready CSV files for sales invoices, bills and contacts.
Does it completely replace HubSpot, Pipedrive, Trello, Asana or Deputy?
Not necessarily. ProofSpring overlaps with common basic workflows. Specialist platforms can go much further in automation, integrations, collaboration, attendance, awards, payroll and compliance.
Why is ProofSpring A$249 once instead of monthly SaaS?
The Business OS is a downloadable, offline-first, single-browser application with a one-business commercial-use licence. There is no hosted shared workspace or ProofSpring subscription.